🔎Filter lists with groups and dynamic values

This guide is for app makers building in the NotionApps builder.

Use it when a list should show a working set that is more than one fixed condition — nested and / or / not groups, values that change with the person or the clock, or a value that comes from the published URL.

Where this lives These controls are on a List screen under Filtering. They are not Screen Visibility, Data Restriction, or In-App Filtering.

If you only remember one sentence:

In Filtering, add conditions and groups, pick a value type for each condition, then Publish. The live list only returns rows that match.

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What you can do

Job	What to use
Always hide Archived	Fixed value
Show each employee their store	Logged-in user property
Show rows assigned to the signed-in person	Logged-in user
Show related rows for the parent record	Current row / Current row property (related lists on Details)
Show due today / this week / this month	Today, Now, Start of week, Start of month
Show rows that match a shared link	URL parameter
Combine those rules	+ Add group with and, or, or not

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Before you start

1. Open a List (View Items) or List (Update Items) screen.

2. Keep the right-hand inspector on Content → Filtering.

3. Do not use Screen Visibility for “which rows appear.” Visibility only decides who can open the screen.

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Step 1 — Add a condition

1. Click + Add Filtering.

2. Set Filter by to a property on this list’s database.

3. Set Condition (equals, is not empty, is after, …).

4. Set the value type (see the table below).

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Step 2 — Choose a value type

Value type	What NotionApps compares against	Typical use
Fixed value	The exact value you type or pick	Status is Open
Logged-in user	The signed-in Users row itself	Assigned To equals the current person
Logged-in user property	A property on the signed-in user (Pro+)	Store equals the user’s Store
Current row	The parent record on a related list	Assets whose Location is this Location
Current row property	A property on that parent record	Tasks whose Store equals the Location’s Store
Today	Start of today in the app timezone	Due Date is today
Now	The current time	Last seen is before now
Start of week	Monday 00:00 (ISO week)	Created is on or after this week
Start of month	The first day of this month	Invoice date is this month
URL parameter	A query key on the published URL	Store equals ?store=north

Logged-in user property Logged-in user and Logged-in user property appear after you turn Allow logged-in user property filters On (Pro and above). Full walkthrough: Filter List Screens by Logged-in User Properties.

Current row / Current row property appear on related lists (a list component on a Details screen). They do not appear on a top-level nav list, because there is no parent row.

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Step 3 — Nest groups (and / or / not)

A single list of conditions is often enough. Use groups when you need parentheses.

1. Click + Add group.

2. Set the group connector to and, or, or not.

3. Click + Add condition inside the group.

4. Nest another group if needed. Groups can be 3 levels deep.

not wraps one child (one condition or one nested group) and inverts it.

Example: open North work, or anything assigned to me that is not archived:

(Store equals North AND Status equals Open)
OR
(Assigned To equals Logged-in user AND NOT Status equals Archived)

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Step 4 — Filter a list from a URL

1. Add a condition (for example Asset Name equals).

2. Set the value type to URL parameter.

3. Enter the Parameter name (for example store). Use a short lowercase name with no spaces.

4. Publish.

5. Open the published list with and without the query:

https://your-app.notionapps.com/assets
https://your-app.notionapps.com/assets?store=north

Missing parameter shows no matching rows If the parameter is omitted or empty, that condition matches nothing. The list does not fall back to “show everything.” That is intentional, so a shared link without ?store= cannot leak every store’s rows.

Do not use these reserved keys as filter parameter names: cache_bust, sim_user_id, debug, live.

This is not the same as Prefill Create Forms from a URL. Prefill fills fields on an Add form. URL parameter on a list decides which rows appear.

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Step 5 — Save, publish, and test

1. Save the builder as usual.

2. Publish.

3. Open the live app (not only preview).

What you configured	How to test
Logged-in user / user property	Log in as two people with different values
Today / week / month	Confirm a row that is due today appears, and yesterday does not
URL parameter	Open the list with the query, then without it (expect an empty list when missing)
Current row	Open two different parent Details records and confirm the related list changes

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Filtering vs the other three controls

Control	Who it is for	What it decides
Filtering (this page)	You, the maker	Which rows appear on this list
In-App Filtering	End users	Extra chips they can change while browsing
Screen Visibility	You, the maker	Whether someone can open the screen at all
Data Restriction	You, the maker	Database-wide tenancy for every screen on that database

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Troubleshooting

What you see	Likely cause	What to do
Everyone sees all rows	Still using Fixed value, or not published	Change the value type; Publish; hard-refresh
Everyone sees zero rows	URL param missing, user property blank, or types do not match	Add ?param=, fill the user profile, or align property types
No Logged-in user property in the menu	Per-list allow switch is Off, or plan is below Pro	Turn the switch On, or upgrade
No Current row in the menu	You are on a top-level list	Open the related list on a Details screen
Preview looks right, live does not	Not published	Publish again

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Related

• Filtering, Sorting, or Grouping Items

• Filter List Screens by Logged-in User Properties

• Prefill Create Forms from a URL

• Data restriction vs dynamic user filters

• 15 Sep 2026 Release