> For the complete documentation index, see [llms.txt](https://docs.notionapps.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.notionapps.com/users/roles-and-navigation.md).

# Roles and navigation

Give different signed-in people different menus — without maintaining separate apps.

NotionApps does **not** ship a separate “multi-role navigation editor” with many named role trees. Audience menus are built from **navigation visibility** and **Screen Visibility Logic** on logged-in user fields (for example a **Role** property on the Users database).

## When you need this

* Managers see Approvals; staff see Submit forms
* Clients see a portal subset; internals see Operator tools
* One app URL, multiple audiences

## Typical setup

1. Add a property on the Users database that distinguishes audiences (commonly `Role`, `Type`, or `Plan`).
2. Ensure every App User has the correct value.
3. For each screen, configure visibility:
   * Guest vs signed-in navigation toggles
   * **Screen Visibility Logic** using logged-in user fields (example: Role is Manager)
4. Optionally organize desktop items with [Navigation Groups](https://docs.notionapps.com/screens-and-components/navigation-groups) and [App Navigation](https://docs.notionapps.com/screens-and-components/app-navigation).
5. Publish, then verify with View as any user **and** a real login for each audience.

## Screen Navigation Visibility

Deep reference: [Screen Navigation Visibility](https://docs.notionapps.com/workspace-and-account/screen-navigation-visibility).

## Automation “Role” fields

Approval / Messaging wizards may ask for a **Role** field on the Users sheet for routing audiences. That is an Automation configuration concern — related, but not the same control as app chrome visibility. See [Automation](https://docs.notionapps.com/automation) and [Configure app audience and notification prefs](https://docs.notionapps.com/guides/configure-app-audience-and-notification-prefs).

## Related

* App Users
* Auth and access
* [Per-screen public access](https://docs.notionapps.com/guides/per-screen-public-access)