> For the complete documentation index, see [llms.txt](https://docs.notionapps.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.notionapps.com/video-tutorials/invite-users-with-email-and-passwordd.md).

# Invite users with email and passwordd

## Before you watch

**Outcome:** Switch a private app to **Email Address + Password** login, set up identity roles, and invite a user who creates their own password from a secure invitation email.

**Time:** about 6 minutes

**Docs (canonical):**

* [Email & password](https://docs.notionapps.com/integrations/email-and-password)
* [Identity admin](https://docs.notionapps.com/users/identity-admin)

Watch the video for orientation, then finish the checklist below — UI chrome in videos may lag the current builder.

## Watch the tutorial

{% file src="/files/X0souESNm6yB6sP3hPDQ" %}

## What this video covers

This walkthrough takes a private app from login codes to invitation-only passwords:

1. Open a private app from **My Apps** and go to **Users → Setup**.
2. Select **Change Users Database**, keep your Users database (here, `Hub Users`), and switch **Login Method** from **Email Address + Login Code** to **Email Address + Password**.
3. Confirm the **Email Address Property** and **User Name Property**, select **Confirm**, then **Yes, go ahead** on the warning.
4. **Publish** so the new login method goes live.
5. Open the **Identity** tab, set the **Role catalog** (for example `Client, Admin`), sync Role to the Users database `Role` field, and select **Save identity settings**.
6. Select **Add user and send invitation**, enter the user's name, email, and role, and send the invitation.
7. The user opens the **Set your password** email, sets a password, and signs in — **Access** in the Identities table moves from **Sent** to **Active**.

## Login code vs. password

| Login method               | How users sign in                                                       | Who handles the password                                            |
| -------------------------- | ----------------------------------------------------------------------- | ------------------------------------------------------------------- |
| Email Address + Login Code | A one-time code is emailed each time they log in                        | No password                                                         |
| Email Address + Password   | Set once from an expiring invitation link, then sign in with a password | NotionApps hosts credentials — the maker never creates or sees them |

Public signup stays off for invited users: only the email address you add receives a set-password invitation.

{% hint style="warning" %}
Changing the Users database or login method logs out all current app users, clears screen visibility logic, and removes User Relation–based data restriction. Make the switch before you build visibility rules, or plan to re-check them afterward.
{% endhint %}

## Prerequisites

* Email & password available on your plan (it is plan/entitlement gated — see [Plans and entitlements](https://docs.notionapps.com/plans-and-entitlements)).
* A [private app](https://docs.notionapps.com/users/private-apps) with a Users database that has writable **Name** and **Email** properties.
* Optional: a **Role** property in the Users database if you want role-based navigation.

## After the video — checklist

1. Confirm **Users → Setup** shows the login method as **Email Address + Password**.
2. Publish the app after the change.
3. On **Identity**, save the role catalog and (if you use roles) the Role sync field.
4. Add one test user with **Add user and send invitation** and confirm **Access** shows **Sent**.
5. Open the invitation email, set a password (8–64 characters), and confirm **Access** shows **Active** and **Password established** has a timestamp.
6. Sign in at the published URL as that user and verify they see the screens and data you expect.
7. If the email never arrives or the link expired, open the user's Access panel and select **Resend invitation** — don't add the same email again. For an Active user, use **Send password reset**.

{% hint style="info" %}
To add many users at once, add them directly to your Users database in Notion and select **Reload Data**, then send invitations from the Identities table.
{% endhint %}

## Related written guides

* [Email & password](https://docs.notionapps.com/integrations/email-and-password)
* [Identity admin](https://docs.notionapps.com/users/identity-admin)
* [Private apps](https://docs.notionapps.com/users/private-apps)
* [Add/Remove users](https://docs.notionapps.com/users/add-remove-users)