Details (View One Item)

The Details (View One Item) screen shows one Notion record at a time. It is the destination users open from a List row when they need the full record, related fields, and optional edit/delete actions.

Note

Who this guide is for
Makers wiring browse→details flows. This guide covers every Details builder option on Content, Behaviour, and Appearance, plus how field-level options work in the field inspector.

What the screen is for

Use Details when

• Users open one record from a List
• You need a read-focused record page with optional Edit / Delete
• Field order and visibility matter more than bulk browsing

Do not use it when

• Users primarily create records: use Form (Add Item)
• Users edit in place across many rows: use List (Update Items) or Form (Update One Item)
• The page is marketing/help HTML: use Content

What users see in the live app

• Field components in the order you configure under Logic
• Optional Edit control that opens an Update Form
• Optional Delete (when the screen is not primary and Allow Delete is on)
• Maker Filtering only applies when this Details screen is a primary screen

Add Details in the builder

1. Screens → + New Screen → choose the database → Details (View One Item).
2. Add and order fields under Content → Logic.
3. On Behaviour, enable Allow Editing and point to an Update Form if users should edit.
4. From the List screen, set Open Item On Click → Go to Screen to this Details screen.
5. Publish and test list→details navigation.

Complete Builder Options Reference

Content tab

Logic

Field / component list

What it does:
Defines which properties appear and in what order (add, reorder, remove comps).

How to use it:
Add only fields users need. Put identity fields first (title, status), then details, then attachments.

Why / recommended default:
A short, ordered Details page beats dumping every Notion property. Empty Logic shows “Add Logic to edit the screen”.

Filtering (primary screens only)

Filter rows

What it does:
Limits which records this primary Details screen can show when opened as a standalone primary route.

How to use it:
Usually leave empty when Details is only opened from a List with its own filters. Use when Details is primary and must be scoped.

Why / recommended default:
Off/empty for typical list→details apps. Prefer list Filtering for browse scope.

Behaviour tab

Allow Editing

Allow Editing / Go to Update Screen

What it does:
Shows an edit path into a Form (Update One Item) for the same database.

How to use it:
Enable for staff/customer edit flows. Select the Update Form screen.

Why / recommended default:
On when users should change records; off for read-only portals.

Allow Delete (non-primary only)

Allow Delete / Button Text / Ask for confirmation / Delete Confirmation Text

What it does:
Lets users delete the open record. Available when the Details screen is not the app’s primary screen. Success message is typically hidden for Notion.

How to use it:
Enable only for trusted roles. Keep confirmation on. Use clear button text like “Delete request”.

Why / recommended default:
Off by default. Destructive actions should be rare and confirmed.

Screen Visibility Logic (primary)

Visibility status / + Add Logic

What it does:
Controls who can open this Details screen when it is primary (Users-sheet logic on private apps).

How to use it:
Restrict when Details is a landing surface for a role. Otherwise leave unrestricted and rely on list navigation.

Why / recommended default:
Unrestricted for standard secondary Details screens.

Appearance tab

Details Appearance is intentionally empty: field styles live in the field inspector and app theme lives in Settings.

Field inspector (not screen tabs)

When you select a field in Logic, makers commonly set:

• Label, Helper Text
• Visibility Logic (when the field shows)
• View/style options for read-only display
• For linked edit forms: required, validation, defaults (on the Update Form fields)

Why / recommended default:
Treat Details as layout + navigation; treat the field inspector as copy and visibility polish.

Related setup outside the inspector

List Open Item On Click

Wire the List Behaviour tab to this Details screen or users cannot open records.

Edit Navigation

Details is often hidden from navigation and reached only from lists. Mark primary only if users should land here.

Recommended default setup

Setting	Recommended value
Logic fields	Title, status, key details, files
Allow Editing	On → Update Form (if edits allowed)
Allow Delete	Off unless trusted role + non-primary
Filtering	Empty for secondary Details
Navigation	Usually hidden; open from List

Testing checklist

• List row opens this Details screen with the correct record
• Field order reads well on mobile
• Edit opens the Update Form with the same record
• Delete (if enabled) confirms and removes the Notion page
• Hidden fields respect visibility logic
• View as user confirms role-appropriate access

Troubleshooting

Symptom	Likely cause	What to check
List does not open Details	List Go to Screen wrong / Open Item off	List Behaviour
Blank Details	No Logic comps or wrong record context	Content → Logic
Edit missing	Allow Editing off	Behaviour
Delete missing	Screen is primary or Allow Delete off	Behaviour

Best practices

• Keep Details scannable; push rare fields lower or hide with visibility logic.
• Always pair with List Open Item On Click.
• Prefer Update Form for editing instead of overloading Details.