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NotionApps Workflow How-To Guide

Redirect. Full trigger detail (what starts the run, Where it happens, and Target) is in the Trigger catalog. Full Add a step detail (each tile, fields, what users see) is in the Step catalog. Deep book: Workflow Foundation User Guide.

In Build, every workflow has three trigger fields together:

  1. Trigger — the kind of event (form save, button, Notion row, schedule, webhook, message).
  2. Where it happens — Entire app, Screen, Button, Data source, Form, or Record.
  3. Target — the exact screen, button, or sheet. Entire-app workflows leave this blank.

Then Add a step. Each tile is one action. Click the node and fill the inspector. Put Refresh / Show message / Open screen before Create, Notify, or Wait when the open tab must update. Typical writes: Create record (new row), Update record (this row), Notify (email), Call webhook and wait (Make, then refresh the same tab).

Typical bindings: form save → Screen + the form screen; one button → Button + that control; new Notion row → Data source + that database; webhook/schedule/manual → Entire app, no target.

Live screen updates (read this first if Approve or Make leaves the tab stale)

Section titled “Live screen updates (read this first if Approve or Make leaves the tab stale)”

Live screen updates is an ops switch. It is off by default. NotionApps turns it on per app from Workflow Operations → Controls. It is not a builder toggle.

When it is on:

  • Update / Change status / Assign user → Refresh → Show message updates the tab the user already has open. Approve-style buttons need no recipe change.
  • Call webhook and wait POSTs Make, waits for a JSON Webhook response, then Refresh / Open screen can run on that same tab.
  • Create, Wait, and fire-and-forget Notify stay background-only.

When it is off, Refresh after Update cannot update the open tab. That older sentence is still true until the switch is on.

Make that must refresh the open tab: use Call webhook and wait, not Notify webhook. Inbound webhooks Make fires at NotionApps still cannot refresh an already-open tab.

Details: Step catalog, Webhooks and Integrations, Workflow Foundation User Guide.