Form (Add Item)

Canonical form page for Create Form (ADD_RECORD / CREATE_FORM): required fields, defaults, sections, stepper, validation, and URL prefill. Update Form shares the same field model; differences are called out.

How-tos (validation, prefill, sections/stepper, reorder, desktop submit) stay short and link here.

What this is / when to use it

Use Add Item when users should create a Notion row from the app.

When not to: editing existing rows (Update Form or Update List), picking existing rows (Select Items), or a static page (Content).

Before you start

1. The database is linked and writable properties exist.
2. You know which fields are required in the business process (not only in Notion).
3. If you need a thank-you page, create that Content screen first.

Build it

1. + New Screen → Form (Add Item).
2. Add inputs from Add/Update data components.
3. Mark required fields. Add email/phone validation where needed.
4. Set defaults: EXACT for a status, DYNAMIC CURRENT_USER for owner.
5. Optionally group fields in Sections. Turn on the stepper when the form is long (one section per step).
6. Map URL prefill param names on fields you will share in links.
7. Set submit actions.
8. Hide from nav if the form should only open from a button.
9. Publish. Submit one test row. Confirm Notion.

Every control

Control	Options	What it does
Required	On / off	Blocks submit when empty.
Default	NONE / EXACT / DYNAMIC	Prefill on load.
Disable editing	Update forms	Lock a field after create.
Validate input	Email / Phone	Format check. Empty optional fields pass.
URL prefill	Param name	Create Form only.
Section	Title, members	Layout group.
Stepper	On / off	One section per step; Next/Back.
Submit label	1–50 chars	Save button text.
Submit actions	change_data / go_to_screen / redirect_url	After save.
Visibility	Per component	Show/hide fields.

Update Form (UPDATE_RECORD / UPDATE_FORM) loads one row, has no URL prefill, and can disable editing. List (Update Items) is the multi-row alternative.

Sections and stepper

Group fields into Sections. Turn on the stepper when the form is long so each section is a step with Next/Back. Update Form can use sections too; URL prefill stays Create Form only.

What users see

A form. Stepper shows progress. Errors appear under fields. Submit writes the page, then runs submit actions. Workflow form_submitted may also run.

Limits and plans

• Prefill is Create Form only; supported types are listed on the prefill how-to.
• Stepper does not submit until the last step.
• File uploads consume plan file meters.

Example

Submit service request: Section 1 Contact (name, email validated), Section 2 Request (title required, priority dropdown, details), Section 3 Files. Stepper on. Prefill priority. Submit → go_to_screen Thanks + workflow notify.

Fix problems

Symptom	Likely cause	What to do
Prefill ignored	Update form or wrong slug	Create Form; match screen slug and param.
Next disabled	Required empty or invalid	Fill or fix validation.
Row missing after redirect	Save failed	Check required and field map.

Related

Type of Components. Form submit redirection. How-tos: validation, prefill, sections, reorder.