> For the complete documentation index, see [llms.txt](https://docs.notionapps.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.notionapps.com/users/app-users.md).

# App Users

**App Users** are people allowed to **sign in to a Private published app**. They are rows in the linked Notion **Users** database (plus the builder Users list) — not the same as maker collaborators.

## What makers do here

* See who can authenticate
* **+ Add User** (or add rows in Notion)
* Map name / email properties used for login and personalization
* Power [Data Restriction](https://docs.notionapps.com/users/data-restriction) and Pro+ user-property list filters
* Feed **View as** previews

## Add users

1. Connect a Users database ([Create Users Database](https://docs.notionapps.com/users/create-users-database)).
2. Add a row with a valid **email** matching your Login Method (email OTP, Email & password, and/or Google / Auth0 / Okta).
3. Confirm the person appears under **Users** in the builder (**+ Add User** if you add from the builder).
4. Publish if needed, then test login on the live URL.

Also see [Add/Remove users](https://docs.notionapps.com/users/add-remove-users).

## Remove users

Remove or stop listing the user so they can no longer authenticate. Revoking access does **not** delete their other Notion content rows.

## App Users vs collaborators

|                 | App Users           | Collaborators                    |
| --------------- | ------------------- | -------------------------------- |
| Surface         | Published app login | Builder / My Apps                |
| Purpose         | End-user access     | Edit screens, publish, configure |
| Source of truth | Users database      | NotionApps account / team access |

Canonical collaborator guide: Collaborators.

## Personalization

User properties power:

* [Data Restriction](https://docs.notionapps.com/users/data-restriction)
* [Filter lists by logged-in user properties](https://docs.notionapps.com/guides/filter-list-screens-by-logged-in-user-properties) (dynamic user filter entitlement / Pro+)
* Audience menus via Roles and navigation (Screen Visibility Logic)

## Tips

* Keep one clear email property — mismatched emails are the #1 login failure.
* After schema changes to the Users database, reload data from [Settings → Data](https://docs.notionapps.com/settings/data).
* Empty App Users list → fix Users database linking before debugging OTP.

## Related

* Auth and access
* View as any user
* [Sign up](https://docs.notionapps.com/users/sign-up)

Day-to-day Role / Active / password reset: [Identity admin](/users/identity-admin.md).