🧑‍🤝‍🧑App Users

App Users are people allowed to sign in to a Private published app. They are rows in the linked Notion Users database (plus the builder Users list) — not the same as maker collaborators.

What makers do here

• See who can authenticate

• + Add User (or add rows in Notion)

• Map name / email properties used for login and personalization

• Power Data Restriction and Pro+ user-property list filters

• Feed View as previews

Add users

1. Connect a Users database (Create Users Database).

2. Add a row with a valid email matching your Login Method (email OTP and/or Google).

3. Confirm the person appears under Users in the builder (+ Add User if you add from the builder).

4. Publish if needed, then test login on the live URL.

Also see Add/Remove users.

Remove users

Remove or stop listing the user so they can no longer authenticate. Revoking access does not delete their other Notion content rows.

App Users vs collaborators

	App Users	Collaborators
Surface	Published app login	Builder / My Apps
Purpose	End-user access	Edit screens, publish, configure
Source of truth	Users database	NotionApps account / team access

Canonical collaborator guide: Collaborators.

Personalization

User properties power:

• Data Restriction

• Filter lists by logged-in user properties (dynamic user filter entitlement / Pro+)

• Audience menus via Roles and navigation (Screen Visibility Logic)

Tips

• Keep one clear email property — mismatched emails are the #1 login failure.

• After schema changes to the Users database, reload data from Settings → Data.

• Empty App Users list → fix Users database linking before debugging OTP.

Related

• Auth and access

• View as any user

• Sign up